Post-Award

Post Award

Post Award

Here are the answers to some Frequently Asked Questions about managing post-award funds and purchases:

  • Consultant Agreement: Post-Award Grants & Contracts Officer assigned to your department will assist with establishing and set up of the consulting agreement.
  • Consultant Payments: Department personnel (ex: Business Manager, Admin. Coordinator, etc.) or your project personnel (ex: Research Coordinator, Project Coordinator, etc.) if you have such a position on your grant.
  • EquipmentDepartment personnel (ex: Business Manager, Admin. Coordinator, etc.) or your project personnel (ex: Research Coordinator, Project Coordinator, etc.) if you have such a position on your grant.
  • Human Subject Payments: Department personnel (ex: Business Manager, Admin. Coordinator, etc.) or your project personnel (ex: Research Coordinator, Project Coordinator, etc.) if you have such a position on your grant.
  • Participant Support: Department personnel (ex: Business Manager, Admin. Coordinator, etc.) or your project personnel (ex: Research Coordinator, Project Coordinator, etc.) if you have such a position on your grant.
  • P'Card Purchases: Department personnel (ex: Business Manager, Admin. Coordinator, etc.) or your project personnel (ex: Research Coordinator, Project Coordinator, etc.) if you have such a position on your grant.
  • Reimbursement Requests: Department personnel (ex: Business Manager, Admin. Coordinator, etc.) or your project personnel (ex: Research Coordinator, Project Coordinator, etc.) if you have such a position on your grant.
  • Subcontract Agreement/Award: Post-Award Grants & Contracts Officer assigned to your department will assist with establishing and set up of the subcontract/sub-award.
  • Subcontract Payments: Department personnel (ex: Business Manager, Admin. Coordinator, etc.) or your project personnel (ex: Research Coordinator, Project Coordinator, etc.) if you have such a position on your grant.
  • Supply Orders: Department personnel (ex: Business Manager, Admin. Coordinator, etc.) or your project personnel (ex: Research Coordinator, Project Coordinator, etc.) if you have such a position on your grant.
  • Travel: Department personnel (ex: Business Manager, Admin. Coordinator, etc.) or your project personnel (ex: Research Coordinator, Project Coordinator, etc.) if you have such a position on your grant.


There are several different types of reviews. Here are the correct contacts for each type:

  • Form completed properly: Department personnel (ex: Business Manager, Admin. Coordinator, etc.) or your project personnel (ex: Research Coordinator, Project Coordinator, etc.) if you have such a position on your grant.
  • Correct Per Diem Rates and Statewide Travel Regulations: Department personnel (ex: Business Manager, Admin. Coordinator, etc.) or your project personnel (ex: Research Coordinator, Project Coordinator, etc.) if you have such a position on your grant.
  • Obtaining necessary signatures: Department personnel (ex: Business Manager, Admin. Coordinator, etc.) or your project personnel (ex: Research Coordinator, Project Coordinator, etc.) if you have such a position on your grant.
  • Proper receipts and documentation attached: Department personnel (ex: Business Manager, Admin. Coordinator, etc.) or your project personnel (ex: Research Coordinator, Project Coordinator, etc.) if you have such a position on your grant.
  • Purchase or expense is allowable, allocable or reasonable: Post Award Grants & Contracts Officer assigned to your department.
  • Purchase or expense falling within approved budget and project period: Post Award Grants & Contracts Officer assigned to your department.
  • Do flights purchased on federal grants comply with the Fly America Act?: Post Award Grants & Contracts Officer assigned to your department.
  • Purchase or expense is in compliance with terms and conditions of the award, federal guidelines and Georgia State research policies and procedures: Post Award Grants & Contracts Officer assigned to your department.


Please be aware that you may need to contact two separate staff members about payroll questions: the person who will help you initiate and process your payroll actions, and another person who will review your payroll for compliance with grant, federal and Georgia State rules and procedures. Both contacts are listed for each area below.

  • ePAFs for Faculty:
    Initiator/Processor: Department personnel (ex: Business Manager, Admin. Coordinator, etc.) or your project personnel (ex: Research Coordinator, Project Coordinator, etc.) if you have such a position on your grant.
    Reviewer: Post-Award Grants & Contracts Officer assigned to your department.
  • ePAFs for Staff:
    Initiator/Processor: Department personnel (ex: Business Manager, Admin. Coordinator, etc.) or your project personnel (ex: Research Coordinator, Project Coordinator, etc.) if you have such a position on your grant.
    Reviewer: Post-Award Grants & Contracts Officer assigned to your department.
  • ePAFs for Students:
    Initiator/Processor: Department personnel (ex: Business Manager, Admin. Coordinator, etc.) or your project personnel (ex: Research Coordinator, Project Coordinator, etc.) if you have such a position on your grant.
    Reviewer: Post-Award Grants & Contracts Officer assigned to your department.
  • PF2As for GRAs:
    Initiator/Processor: Department personnel (ex: Business Manager, Admin. Coordinator, etc.) or your project personnel (ex: Research Coordinator, Project Coordinator, etc.) if you have such a position on your grant.
    Reviewer: Post-Award Grants & Contracts Officer assigned to your department.

Please contact the Post-Award Grants & Contracts Officer assigned to your department.
The Post-Award Grants & Contracts Officers assigned to your department will provide you with monthly electronic expenditure review reports via email normally starting on the 10th business day after the month end has closed. Please note that when two month end closures happen very close in time there might be a delay as both months are worked on simultaneously and then expenditure reports for both months are sent out together for your review.
The Post-Award Grants & Contracts Officer assigned to your department.

  • Advance Accounts for a project yet to be awarded: Please contact the Lead Pre-Award Grants & Contracts Officer for your department.
  • Award Notice/Set Up for a new project (i.e. Year 1): Please contact the Lead Pre-Award Grants & Contracts Officer for your department.
  • Subcontract Requests for a new project (i.e. Year 1): Please contact the Lead Pre-Award Grants & Contracts Officer for your department.
  • Re-budgeting Requests: Please contact the Post-Award Grants & Contracts Officer for your department.
  • No Cost Extensions: Please contact the Post-Award Grants & Contracts Officer for your department.
  • Advance Accounts for subsequent years of an existing award: Please contact the Post-Award Grants & Contracts Officer for your department.
  • Award Notice/Set Up for subsequent years of an existing award: Please contact the Post-Award Grants & Contracts Officer for your department.
  • Subcontract Requests for subsequent years of an existing award: Please contact the Post-Award Grants & Contracts Officer for your department.
  • Change of PI: Please contact the Post-Award Grants & Contracts Officer for your department.
  • Carryover Request: Please contact the Post-Award Grants & Contracts Officer for your department.
  • Significant Reduction in Effort: Please contact the Post-Award Grants & Contracts Officer for your department.
  • Progress Report Preparation and Submission: Your individual grant personnel (ex: Research Coordinator, Project Coordinator, etc.) will assist with preparing including drafting justifications and submitting the progress report to the sponsor, for example through eRA commons.
  • Progress Report Financials: Please contact the Post Award Grants & Contracts Officer assigned to your department to assist with preparing financial documents (carry forward or effort) and obtaining signatures from OSPA.
  • Final Report Preparation and Submission: Your individual grant personnel (ex: Research Coordinator, Project Coordinator, etc.) will assist with preparing including drafting justifications and submitting the final report to the sponsor, for example through eRA commons.
  • Final Report Financials: Please contact the Post Award Grants & Contracts Officer assigned to your department to assist with preparing financial documents (carry forward or effort) and obtaining signatures from OSPA.
  • Residual Transfer: Please contact the Lead Pre-Award Grants & Contracts Officer for your department.