Personnel employed for a continuous period expected to exceed one semester, or six calendar months are “regular” employees. Classification and Compensation, Department of Human Resources is responsible for determining if a position is to be designated as either exempt or non-exempt in compliance with Federal law.
- Full-Time: Full-time employment consists of a regular schedule of 40 hours per week and is generally eligible for all University benefits.
- Part-Time: Part-time employment consists of a regular schedule of less than 40 hours per week. Employees regularly scheduled to work 30 or more hours per week may be eligible for participation in most benefit programs, subject to any specific requirements described under each benefit program.
- Limited Term: Limited Term or fixed-duration employment is more than six months’ duration but with a date of termination specified at the time of hire (not to exceed three years). Limited Term appointments may be governed by specific terms and conditions of employment established at the time of hire and approved by the Department of Human Resources. Unless eligibility for benefits is modified by the specific terms of the appointment, Limited Term employees scheduled to work more than 30 hours per week are eligible for participation in most employee benefit programs.
- Employment on a Project: If a position at Georgia State University is funded by a grant or a project, it is subject to the availability of funds. In the event that the grant or project funds are exhausted or reduced, or the grant or project is completed or canceled, this employment may terminate without the right of employee appeal. An employee working in a position funded by a grant or project should take accrued vacation during the term of the project since funds may not be available to pay for accumulated vacation after the grant or project ends.
- Personnel who are not employed as regular classified employees are considered temporary employees.
- Temporary employees may be employed part-time or full-time for a period no longer than six calendar months. However, such employees may be terminated at the conclusion of this six month period and may be rehired as a temporary worker after a period of 30 calendar days has elapsed.
- Temporary employment may be extended up to an additional six months at the request of the supervisor or department head, with the approval of the College HR Officer. After 12 months of temporary employment, the individual will be terminated and may be rehired only after a period of 30 calendar days has elapsed.
- Although student assistants are considered temporary employees, they are NOT subject to these service and reemployment restrictions.
- Temporary employees can be terminated at any time with or without cause at the discretion of the supervisor or department head without employee recourse. Temporary employees are not eligible for benefits.
There are five types of temporary personnel:
- Temporary Non-Student
- Panther Temps
- Temporary Student
- Student Assistants
- Graduate Assistants
- Seasonal Employee
- Consultant/Independent Contractor
- Outside Agencies
Submission of Personnel Action Form (PAF)
All personnel action forms should be sent at least twelve (12) business days in advance of Human Resources’ deadline for the next scheduled payroll. This ensures that the Dean’s office and Administrative Services has at least two (2) business days to review and process the PAFs before forwarding them to University Human Resources.
Submission of Position Review Form (PRF)
When submitting a Position Review Form (PRF), the Department Chair/Director should attach a memo of justification. The memo should include:
- the reason for a new position or reclassification
- salary range as indicated on General Pay Plan Structure
- proposed salary
- current budget amount
- funding source (list additional funding source, if applicable).
If you have questions about the PRF, please see the university’s FAQs on Classification and Compensation.